QorusDocs QPilot vs Microsoft Copilot

Imagine tackling a weekend project at home.

You've got some basic tasks and some that are a bit more complex. For the easy stuff, like fixing a leaky faucet or painting a room, you might call in a handyman. They're great for a variety of tasks and can handle a lot without breaking a sweat. But when it comes to something complicated and risky like rewiring your house, you'd probably prefer to call in an electrician, someone who specializes in exactly that kind of work.

This idea is pretty similar to choosing the right tool for specific tasks at work, especially when it comes to AI.

QorusDocs' AI Assistant, QPilot, is like that specialist electrician, but for businesses aiming to win more deals. It's specifically designed for service organizations and built with input from leading firms in legal, professional, and technical services.

Considering how much businesses invest in making their teams more efficient and specialized, it makes sense to want an AI assistant that's just as specialized.

While general AI tools like Microsoft Copilot might be helpful for a wide range of tasks, QorusDocs QPilot is the expert you need for the more specific, complex jobs in business development.

Think of it like this: Microsoft Copilot might be a jack-of-all-trades, handy for many things companies need to do. But when the task requires deep expertise and a tailored approach—like winning new business or tackling complex client projects—that's where QPilot shines.

QorusDocs' QPilot is your go-to AI specialist that brings precision and expert knowledge to your business development efforts, making sure you're not just completing tasks but you're leveraging the full power and potential of GenAI to craft proposals, RFP responses, and pitches that win deals.  

Let's have a look at how QorusDocs' QPilot stands a step ahead of Microsoft (MSFT) Copilot when it comes to business development.

TLDR? Here’s a table that summarizes the key similarities and differences between MSFT Copilot and QorusDocs’ QPilot.

	Microsoft Copilot	QorusDocs' QPilot
Runs securely on Microsoft Azure
Integrates with Microsoft Office 365
Available as an AI Assistant users can prompt
Connected to approved content and generate answers
Centrally managed skills
QorusDocs best skills library
AI in Excel designed for text-processing and question answering
AI-powered smart automated Word and PowerPoint templates
Target key libraries to search
Shared history across apps
Access AI while previewing a variety of file formats, including PDF
Reference files by name with an ‘@’ mention

Common Ground 

Both QPilot and MSFT Copilot come equipped with a formidable toolkit that integrates seamlessly into the tech ecosystem many businesses already use. 

Here’s what they share in common: 

• Runs securely on Microsoft Azure

  Microsoft Azure is designed to meet the most stringent security and compliance requirements. Both QorusDocs QPilot and Microsoft Copilot run on Azure, which means they’re built to be secure from the ground up.  

• Integrates with Microsoft Office 365

  QorusDocs QPilot and Microsoft Copilot both integrate with Microsoft Office 365, so you can use them alongside your existing productivity tools. 

• Available as an AI Assistant that users can prompt 

  Both QPilot and MSFT Copilot are available as AI assistants that users can prompt to perform a wide variety of tasks. This also means you don’t have to learn a new interface or memorize commands—you can just ask your assistant for help. 

• Connected to approved content and generate answers 

  Both QPilot and MSFT Copilot can generate answers to questions, and source information directly from your organization's approved content. But here, they are not quite the same.  
  
  

That said... QorusDocs’ QPilot is much better at answering RFP questions 

One distinct advantage QorusDocs’ QPilot has over Microsoft Copilot is that QPilot can be directed to source information from highly-specialized subject matter focused libraries at each prompt, ensuring the context is always spot on.  

The result is much more accurate responses compared to MSFT Copilot, which has to sift through and make sense of a potentially vast reservoir of unrelated organizational content, where domain specific context gets lost, and where it sometimes simply cannot find the answer to your question.  

To illustrate this last point, we put QPilot and MSFT Copilot to the test by asking them exactly the same RFP question. The answer to this question was stored in a SharePoint Online library that both QPilot and Microsoft Copilot have access to.  

Here's how they performed:

• Microsoft Copilot could not find the answer in our organizational content and provided a generic response. 
• QorusDocs’ QPilot sourced the information quickly and easily from three different documents, referenced those documents, and produced a proposal-worthy answer.

QorusDocs’ QPilot work-winning capabilities 

Next, let's examine the standout work-winning capabilities that QorusDocs’ QPilot has over Microsoft Copilot for your proposals, RFPs, and pitches.  

The QPilot features we’ve highlighted below are designed specifically with revenue and business development teams in mind and are not available with MSFT Copilot.  

• Target key libraries to search

  With QorusDocs QPilot, you have the ability to connect multiple sources of information as distinct subject matter focused libraries. For example, you could connect a source for corporate information, another source for product or service information, and yet another for bios.  

  Users can pick one or more libraries they’d like QPilot to source information from at each prompt, and choose whether to broaden the search or keep it very narrow and focused. This flexibility and the ability to provide the right context every time results in better quality and more compliant answers, which is especially critical for RFPs.

  MSFT Copilot, however, only allows access to specific files without offering a search feature.

• Centrally managed skills

  As most pitch, proposal, and bid teams know, and sometimes dread, there are inevitably a series of repetitive tasks that are simply part of the process and that need to be followed for each proposal that goes into the queue – and for good reason. Skipping essential steps or doing them incorrectly can seriously jeopardize your chances of winning. And while there are industry best practices, each organization has its own unique approach. 

  That’s why we’ve built QorusDocs QPilot in a way that allows you to build and share a collection of ‘centrally managed skills’ with your team, tailored to your organization’s processes, to expertly tackle a wide variety of common proposal tasks.

  For example, you can configure a skill to analyze RFP requirements, outline a proposal narrative, draft an executive summary, or check for red flags and inconsistencies.

  The end-user experience is seamless and intuitive: Users simply pick the skill they need and execute it one click, without having to type anything into the prompt box.

  

  From a management perspective, you can freely fine-tune and improve your collection of Smart Skills. You can also control which skills each user can access, and where they can access them. Plus, any updates or improvements you make become instantly available to all those with access.

  In contrast, Microsoft Copilot lacks the capability to centrally organize and promote prompts, requiring each user to maintain their own prompt library without central promotion or management.

• QorusDocs best skills library

  As we all know, with GenAI, it’s all about the prompt, which is why QorusDocs has curated and maintains a collection of the best prompts for business development professionals that we are constantly adding to and improving.

  You can pick the ones you’d like to make available to your team, and either save them ‘as is’ or customize them first to suit your needs.

  Microsoft offers a Copilot labs capability that includes a list of Microsoft curated prompts. While these prompts are useful for many tasks, they are not designed specifically for business development.

• Highlighted text

  QorusDocs QPilot offers the capability to reference any highlighted text in the currently open document or email in prompts across Word, PowerPoint, Excel, and Outlook. This is particularly useful when looking for answers to questions, rewriting sections, or other section-specific proposal tasks.

  Microsoft Copilot only offers this capability in Word currently.

• Shared history across apps

  QorusDocs QPilot lets you pick up a conversation right where you left off, even when you switch apps.

  For those working on strategic deals, that require multiple documents in multiple formats, being able to continue the conversation you were having with QPilot in Word while drafting an executive summary, and then switch to PowerPoint to instantly turn that executive summary into bullet points for a bid presentation, is a huge time saver.

  On the other hand, MSFT Copilot archives chats ‘per document’, meaning if you want to reference a discussion from Word in PowerPoint or Outlook, you'd have to open the original document in Word first, and either copy the content into the new prompt or refer to the file directly.

• Access QPilot while previewing a variety of file formats, including PDF

  QorusDocs QPilot can be accessed directly from within the interactive QorusDocs Preview window, where users can preview files not only in Microsoft Office file format, but also in PDF, text, and html format, as well as SharePoint List items. Users can prompt QPilot to analyze, summarize, compose, or retrieve information from the file they are currently previewing.

  For bid and proposal teams who typically receive RFP requirements from clients in PDF format, this is a big win. PDFs can be readily analyzed and summarized by QPilot, without the need to first convert them to Word.

MSFT Copilot only works inside Office applications. In the majority of cases, you’d need to first have the file on your computer so you can upload it into your Copilot chat. And if you’d like to ask a question about a SharePoint Online list item, you’ll need to provide a link to the list – which you might not necessarily have readily available.

• QPilot in Excel for text-processing and question answering

  For teams who need to respond to client questionnaires in Excel format, we’re enabling you to quickly source answers to questions, compose tailored responses, and ensure that these comply with client requirements and restrictions, like maximum character count.

  Conversely, MSFT Copilot's functionality within Excel is fairly basic in comparison, and its capabilities tend to be more focused on calculation-oriented tasks rather than on the text processing and question answering tasks that bid and proposal teams routinely perform.

• Reference files by name with an ‘@mention’ 

QorusDocs has introduced the ability to ‘@mention’ files directly in the prompt and in Smart Skills, making it possible to reference specific documents related to the current bid you’re working on (including files received from the client) as well as knowledge library content for context and as a source of information.  

This is especially useful for quality and compliance checks, when you need to cross-reference a response document and compare it to the client’s requirements you’ve received or check it against your organization’s policies and standards.

Microsoft Copilot is not aware of the current proposal or bid project you’re working on, and doesn't provide file access for active QorusDocs Pursuits, nor does it allow you to retrieve and reference recent files in Excel and in Outlook. 

• AI-powered smart automated Word and PowerPoint templates

  We’re especially excited about our new GenAI capabilities for Word and PowerPoint Smart Templates.  

  QorusDocs Smart Templates empower business development teams to create customized pitches and proposals really fast, by automating the basic personalization process and merging data and content from various sources into your beautiful company branded template.  

  With the introduction of QPilot AI text fields, we’re taking proposal automation one step further by using the power of GenAI to transform, rewrite, summarize, analyze and report back, on the sources of data and content it references, before merging the output into your professionally styled document or presentation template.  

  Imagine being able to upload all your RFP documents to a collaborative workspace and have QorusDocs instantly generate your planning documents to incorporate a summary of the RFP, an extract of the key drivers and evaluation criteria, recommendations for win themes based on your differentiators, and much more.  

  AI text fields can even be used to automatically fill out entire sections of a Statement of Work (SoW) using the information from an RFP response document, or craft a well-designed PowerPoint presentation from a written proposal. 

  Unlike QorusDocs, Microsoft does not provide a comparable feature. 

Conclusion 

When it comes to business development, it's clear that having the right AI tool can set you apart.  

QorusDocs' QPilot offers tailored solutions that go beyond general capabilities, making it an invaluable asset for service organizations in legal, professional, and technical fields. Unlike Microsoft Copilot, which serves a broad range of tasks, QPilot dives deep into the specifics, providing precise, compliant, and high-quality responses. 

With features like centrally managed skills, shared histories across applications, and soon, the ability to target specific language models, QPilot is designed for those who need more than just a versatile tool. It's your business development expert, helping you craft winning proposals, respond to RFPs with accuracy, and manage complex client projects seamlessly. 

In the competitive world of business development, QPilot equips you with the expertise and advanced capabilities you need to win. By leveraging GenAI to its fullest potential, QPilot ensures that your efforts aren't just efficient—they're exceptional. If you're aiming to elevate your business development strategy and consistently win deals, QorusDocs QPilot is the specialized tool you need.