AI RFP response software is the tipping point. Not only is it changing how bid and response teams work, but it’s also raising the waterline on organizational efficiency and revenue generation.
Companies can leverage AI RFP proposal management software to simplify, streamline, and accelerate their response process, keeping the revenue flywheel spinning. In fact, our most recent benchmark study reveals that AI RFP response software is opportunity for organizations to add millions in annual revenue to their top line, thanks to AI-driven productivity.
Presently we are standing at the cusp of one of the most exciting developments— a move towards agentic AI. These AI agents are the future; changing the way we interact with computers, and we're seeing that happen in real time right now. But more on that later. First, let’s take a look at how AI-driven software drives results.
AI RFP Software Generates Real Value
By using generative AI to optimize the response process, businesses can boost efficiency and performance to increase RFP response output by 50%, or more, translating to a potential estimated $21M boost in revenue. And, with organizations reporting in increase in YoY pitch and RFP volume, it’s mission-critical to get high-quality responses out the door before the deadline.
That’s where QPilot, our AI-powered proposal management software, steps in. It allows you to spend less time in mundane tasks and focus on the tasks that move the needle on organizational objectives.
In a recent webinar, one customer put it perfectly:
"With QPilot and QorusDocs, we can produce 25 RFP responses in the time it took us to do 5."
That’s not just time savings—it’s a dramatic leap in productivity that frees teams up to focus on higher-impact work.
How RFP Teams Benefit from All That Time
So, what are teams doing with all the extra hours AI RFP response software is saving them? Turns out, it’s not just about doing more, it’s about doing better.
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Higher quality proposals: With more breathing room, teams are spending time strategizing, selecting the right RFPs, and fine-tuning their messaging and design.
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Less stress, lower turnover: Rushing to hit deadlines is no one’s favorite sport, and stress levels are rising. Faster, AI-assisted responses are reducing the pressure, which in turn helps with staff morale and retention.
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More proposals = more revenue: Some teams are scaling their output, using QPilot to respond to more bids and ultimately increase revenue.
The bottom line? AI is not just saving time—it’s unlocking better outcomes.
The Evolution of QPilot
It’s hard to believe it’s only been a year since we launched QPilot, our AI assistant built right into QorusDocs—and the response has been nothing short of incredible. Since QPilot’s release in June 2024, adoption has taken off, in fact, 56% of QorusDocs customer enterprise teams are actively using QPilot.
Even more impressive: 100% of new QorusDocs customers in the past six months have implemented QPilot as part of their proposal process.
These numbers aren’t just vanity metrics—they’re a signal that proposal teams are finding real value in using AI.
Quite simply, QPilot is transforming proposal teams, and we’d like to share with you some new features that are making life easier, and where we’re headed next with agentic AI. If you missed it, don’t worry—we’ve pulled together the highlights so you can see exactly how QPilot is evolving to deliver more value, more productivity, and more power to your proposal workflow.
New Features That Make a Big Difference
QPilot isn’t standing still. Since its launch, we’ve been actively listening to customer feedback and rolling out features that directly address real-world challenges. Here are a few worth highlighting:
1. Rich Text Formatting
Previously, QPilot responses were plain text, requiring users to manually format content. Now, QPilot supports rich text, including:
- Headings
- Bullet points
- Tables
- Labels
This means proposal content can be inserted directly into Word or Outlook in a polished, professional format—no reformatting needed.
2. The QorusDocs Resource Center
One of the most impactful additions for QorusDocs customers has been the Resource Center, a centralized hub of ready-to-use agentic skills and templates. These are more than generic prompts—they’re refined tools based on actual customer needs and built using industry-standard methodologies (like APMP and Shipley).
A favorite among customers? The RFP Assumption Identifier—a skill inspired by a real-life scenario where a misinterpreted phrase almost derailed a proposal. This tool helps teams flag and validate potential assumptions early in the process, reducing costly misunderstandings.
Each skill includes:
- A clear explanation of its purpose
- A detailed (but editable) prompt
- Step-by-step usage guidance
- Built-in formatting and risk alerts
The result? Less time spent drafting and guessing, more time executing.
Smart Search (Preview)
We’re particularly excited about the new Smart Search feature, which is currently in preview. Unlike traditional keyword search, Smart Search understands intent. You can ask it a natural-language question (like you would to a teammate), and it will:
- Search your indexed content library
- Return both document matches and
- Generate a customized, context-aware answer
It even lets you filter by content type, geography, or product group. It’s fast becoming the most intuitive way to find and reuse content, and we expect it to eventually replace keyword search for most users.
Real Use Cases That Show the Power of QPilot
Customers aren’t just using QPilot for basic answers—they’re leveraging it to tackle complex, time-consuming tasks. A few examples:
- Clarification Logs: Generate and send questions to issuers directly from within Word or Outlook using customizable templates.
- Conversation Threads: Ask QPilot why it flagged a particular assumption or included a detail—it’ll explain its reasoning so you can double-check or clarify.
- Inline Tables and Summaries: Turn AI-generated answers into tables, bullet lists, or neatly formatted paragraphs with a simple prompt.
And thanks to the shared AI history across applications, work started in Word can be accessed later in Outlook, and vice versa. It’s all seamlessly connected.
What’s Coming Next: A Glimpse into the Future
While QPilot already functions as a powerful AI assistant, we’re working hard to add more agentic capabilities to our platform to not only respond but also reason and take action on your behalf.
Here’s what’s on the horizon:
- System-Level Actions
Imagine telling QPilot:
“Answer all questions in this RFP, maintaining formatting.”
Or:
“Create contact cards for each team member in this pursuit.”
That’s not a dream—it’s where we’re headed, with QPilot reasoning through steps and automating complex tasks using tools built into QorusDocs.
- Human-in-the-Loop by Design
Even as QPilot gains more autonomy, one thing won’t change: You stay in control. Every AI action will be reviewable and optional, so you can supervise and approve before anything’s finalized.
- Better Content Management
Future skills will help teams mine past proposals for reusable content and even pull resumes from the corporate website to create a bio and add it to the template.
- Eye-Catching Documents
Customers use QorusDocs because formatting is important to them. So, we’re enhancing the ease of using and editing images, whether it’s a head shot or cover page. Moving forward, it will be less manual, and instead formatted with the use of AI agents, who can reason and execute.
As one of our product leaders put it: "We’re moving beyond helping you write better—to helping you win smarter."
Do More, Win More
When it comes to business development, it's clear that having the right AI tool can set you apart. With features like centrally-managed skills and shared histories across applications, QPilot is designed for organizations that require more than just a versatile tool; it's your business development expert, helping you respond to RFPs with accuracy, craft personalized proposals that close deals, and manage complex client projects seamlessly.
If you haven’t tried QPilot yet—or if you haven’t seen some of the newest features—we’d love to show you what’s possible. You can do a deeper dive here, or schedule a one-on-one demo or reach out to one of our proposal specialists to get started. Your bid and proposal team will thank you!
