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9th Annual QorusDocs Proposal Management  Benchmark Survey. Download Report 

Proof: Using AI in Proposal Management is a Game-Changer

No doubt you’ve heard the adage, “the proof is in the profit.” Okay, we might have changed that a little, but with the ever-changing, moving-target business world, the ability to be more productive, scale up quickly and go after more opportunities for more profit is now the elusive end-goal that everyone wants. And this is where using AI in proposal management can be a real game-changer.

Recently, Info-Tech Research Group, the organization that provides IT leaders with data-driven information and software reviews spent some time talking to two of our clients⎯one in the IT sector and the other an engineering firm⎯to see how QorusDocs AI-driven solutions has impacted their businesses. Their goal was to objectively determine how and where AI could be used for maximum results.

What they discovered was really quite remarkable. At a glance, QorusDocs’ QPilot helped these companies achieve:

  • 10/10 client NPS
  • 5x increase in RFP responses
  • Improved quality control

And, as an IT consultancy client noted, ““QorusDocs has allowed our teams to be more agile and responsive, significantly reducing the time it takes to create proposals and improving our overall win rate.”

Read on to discover how and see quantitative and qualitative results.

The Ongoing RFP Challenge

AI to the Rescue

The QorusDocs Solution

The Impact

 

The Ongoing RFP Challenge

Businesses are spending too much time on manual, repetitive proposal creation and RFP response tasks. This inefficiency prevents teams from focusing on higher-value work, like building client relationships and closing deals.

 

AI to the Rescue

To overcome these challenges, you need an AI proposal management platform. A leading solution, like our QPilot can help in four deeply meaningful ways throughout the proposal process:

  1. Proposal Creation and Automation

    AI streamlines the process of creating and customizing proposals, including automating repetitive (and often mind-numbing) tasks such as populating templates with data from CRMs (e.g., Salesforce or Microsoft Dynamics).

  2. RFP Responses

    While proposal professionals are well-known for their eye for detail, it is a drain on resources to be crossing Ts and dotting Is. This is where AI shines, helping proposal managers pull out the best answers from previous successful proposals/documents so they can focus on higher value activities like personalizing or crafting new content. AI automates and accelerates the completion of complex RFP responses, ensuring they are consistent, accurate, and aligned with client requirements.

  3. Pitch Document Development

    Imagine if the creation of tailored pitch documents or branded client presentations was as close to effortless as possible? How would that impact your business? AI can step in to align your pitch documents with company goals and branding, ensuring a polished look and feel. (I think we just heard a collective sigh of relief!)

  4. Centralized Knowledge Management

    Helping to keep everyone on the same page is another area where AI can accelerate the RFP process. A solution like QPilot consolidates content into a single repository, ensuring easy access, consistency, and the latest updates across teams, enhancing collaboration and productivity. It also seamlessly integrates into Microsoft Office products, allowing users to work in familiar environments while benefiting from advanced automation and content management.

 

The QorusDocs Solution

QorusDocs provides an AI-powered solution that automates the proposal and RFP response process. The solution centralizes resources, templates, and project management tools, streamlining content creation and collaboration across teams.

It leverages three types of AI for maximum results.

  1. Generative AI: Employed to create compelling content for RFPs, pitches, and proposals, ensuring the inclusion of impactful and persuasive material.
  2. Natural Language Processing (NLP): Used to interpret user input and generate context-aware content tailored for proposals and RFPs.
  3. Machine Learning: Leveraged to analyze past proposal data, enhancing content recommendations by suggesting the most relevant templates or sections.

Info-Tech reported that “companies that implement QorusDocs experience significant time savings, increased productivity, faster deal cycles, and improved proposal win rates, allowing them to scale their growth more effectively​.”

How? Well, QorusDocs automates time-consuming proposal and RFP tasks, freeing up resources and allowing teams to work more efficiently, which reduces operational bottlenecks. Our QPilot solution accelerates the proposal creation process and improves win rates, so you can scale operations and pursue more opportunities, contributing to growth.

The impact backs this up.

The Impact

After speaking to our clients and obtaining the data, Info-Tech reported that QorusDocs helped them to:

  • Automate up to 80% of proposal creation tasks, reducing the time spent on manual processes like updating content and formatting documents. 
  • Save up to 50% of time in creating proposals by leveraging AI-powered templates and content suggestions. 
  • Increase win rates by up to 20% with AI-driven content optimization that boosts engagement and tailoring.

Not only that, the ROI on QorusDocs was called a “no-brainer.” After one year, the payback tier ROI was 250%.

Here’s what our clients told Info-Tech:

“QorusDocs has allowed our teams to be more agile and responsive, significantly reducing the time it takes to create proposals and improving our overall win rate.”

– Sr. Manager, AI Strategy, IT Consulting Company

If you want to read more about how we are shaking up the proposal management space, check out our case studies.

Looking for a Game-Changer?

To learn how QorusDocs QPilot can help you leverage generative AI to its fullest potential and elevate your business development strategy to consistently win deals, get in touch to request a demo and see QorusDocs in action.  

Published by Jennifer Tomlinson January 9, 2025
Jennifer Tomlinson