Adding Generative AI Proposal Software to Your Tech Stack? 11 Essential Questions to Ask

So you’re on the hunt for generative AI proposal management software that can transform your response process into a well-oiled machine. Smart move. Your bid and proposal team will thank you.

But before you sign on the dotted line, make sure you’re asking the right questions. Thinking beyond the baseline content management and collaboration functionality of generative AI proposal management software, consider the following questions before you make any purchase decisions. 

1. Do you have the 411 on the vendor?

   Check out your potential vendors thoroughly to make sure they’re a good fit for your needs. You want a vendor that has the potential to be a valued partner moving forward.

   • Who are their other customers?
   • Do they have experience in your industry?
   • What level of customer support is offered?
   • Does the vendor reflect your values as a company?

2. Can the software improve your content access and knowledge base?

   Content challenges are the number one issue facing bid and proposal teams in 2024. Do the content management and organization capabilities of the software measure up? Make sure the software you select for your team includes:

   • AI-enabled knowledge library
   • Automated content maintenance and updates
   • Multi-language and localization capabilities
   • AI-enabled content search
   • On-demand knowledge access

3. Does the software offer analytics and reporting to track productivity and ROI?

   If you don’t measure outcomes, how will you improve? In addition to built-in measurement tools that track how customers interact with your proposal and RFx content, tracking productivity and ROI offers your team valuable insights that can inform decision making in the short and long term. Consider:

   • Buyer trend analytics
   • Win/Loss analysis
   • Business process analytics

4. How secure is the software platform?

   Cybercrime is predicted grow by 15% per year over the next five years, reaching $10.5 trillion USD annually by 2025—up from $3 trillion USD in 2015! Not surprisingly, data security is top-of-mind for leadership across all industries. When evaluating generative AI-powered proposal platforms, be certain that the software employs the most up-to-date and ironclad security protocols and best practices.

   • Robust security and privacy controls to ensure data is protected
   • Housed by a confident provider, such as Microsoft Azure hybrid cloud
   • Ability to work securely for distributed teams

5. Does the software help you easily personalize proposals and pitches?

   Clients want to know that you understand their industry, their business, and their unique challenges—and they expect proposals, pitches, and RFx responses to reflect that understanding with content tailored to their specific needs. In today’s competitive marketplace, personalization is the differentiator that wins business. Be sure the software offers:

   • Customizable, formatting-enabled, smart templates and layout options
   • Ability to build a modular content library with customer-centric content
   • Use of automation to dynamically build branded and themed proposals

The right proposal management software choice can make a huge impact on your organization, resulting in greater productivity, higher quality proposals, and more consistent wins.  

Take a deeper dive into all 11 of the must-ask questions to guide your search for a generative AI-powered proposal management platform with 11 Essential Questions to Ask When Choosing Generative AI Proposal Software.