As a tech company, your bid team and sales organization are tasked with creating sales proposals, RFP responses, SOWs, InfoSec questionnaires and presentations on a regular basis and at high volumes. Have you equipped your people with the AI proposal tools and best practices to make sure your organization’s response process is quick, accurate, and free from collaboration headaches? And most importantly, are you consistently winning business with personalized, branded documents that stand out from the crowd?
Supporting your revenue teams
Let’s start with a few basics:
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Don’t let your revenue team struggle with manual processes and content spread across disparate folders, directories, and departments.
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Make sure your sales team is armed with the tools to create winning proposals in the face of tight timelines and fierce competition.
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Don’t keep team members in the dark about how buyers are interacting with their sales proposals, RFP responses, and other sales documents.
The common denominator for a successful critical response process is the adoption of AI-driven proposal management software. By automating the response process with proposal and RFP management software and leveraging AI, your bid and sales teams can scale response production, track prospect engagement with in-depth analytics, and, most importantly, increase your win rate.
Did you know a recent benchmark survey of RFP software users found that 72% of respondents indicated that proposal management software helped them complete requests faster, an improvement over 2022 and 2023 results when 48% and 54%, respectively, felt the software had a positive impact on the time required to complete a request. What are you waiting for?!
Automating the response process with AI proposal software
The sales response process can be a time-consuming and frustrating activity without the right tools and systems. Did you know that tech services teams responding to assorted RFPs can involves a median of 8 people and takes 12 days to complete?
Indeed, this year’s survey results revealed an opportunity for organizations to add millions in annual revenue to their top line, thanks to GenAI-driven productivity. Given the widely- accepted 50%-70% efficiency gains delivered by GenAI—in alignment with the time savings and capacity increase we’ve seen in the 2024 survey and across the QorusDocs customer base—organizations, on average, can potentially add an estimated $21M to their gross income.
As tech organizations continue to refine their approach to proposals and RFPs, last year brought notable proposal management/RFP trends that are expected to continue into 2025, including: a robust increase in pitching and growing reliance on proposal management software.
Generative AI RFP software is a gamechanger when it comes to boosting efficiency and productivity for content creators. AI-powered RFP proposal software dramatically reduces the time spent responding to RFPs and helps identify the strongest content to help bid and proposal teams increase their chances of closing the deal.
Choosing the best generative AI RFP software is essential if you want to scale your response processes and improve collaboration across teams. Having the right AI-powered RFP automation software helps your teams whittle their RFP response time down from days to hours (and create proposals in minutes vs. hours!)—giving you time to take on more RFPs and create more revenue opportunities for the business.
To speed up workflow, the best proposal software includes smart templates for all of the sales documents tech companies frequently use—RFP responses, IT proposals, security questionnaires, RFQ responses, and statements of work (SOWs).
Quality vs. quantity
While the ability to respond efficiently to RFPs and produce a steady stream of proposals is important, the quality of documents is critical to the ability to win business. Without high-quality, personalized, and branded sales documents, speed becomes irrelevant because you’ll never get the sale. Indeed, sloppy proposals rife with outdated, inaccurate information or content that doesn’t reflect the unique needs of the buyer and their challenges will kill the deal faster than you can say ‘adios cashflow’.
Thankfully, your proposal management solution is on the job, helping you to create outstanding, professional response documents that will wow prospects—all while reducing the time it takes to complete the response and helping you get more responses out the door.
In fact, 66% of respondents of a 2025 benchmark survey feel that proposal software has had a positive impact on the quality of their responses. Plus, 72% of respondents were able to process more requests using proposal management software. The majority (58%) of respondents felt proposal management software had a positive impact on ease of collaboration, while 64% noted improvements in the time to personalize response documents in 2024.
The bottom line is that using proposal management software to power your response process translates to more sales and greater profits. Now that you understand the powerful benefits of proposal and RFP software for tech companies, you may be wondering where to begin. We’re here to help.
We’ve got answers
To get you started, we’ve created The Pocket Guide to Using Proposal Management Software to Win Business: Best Practices for Tech Companies. In this guide, you will:
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Discover tips, tricks, and tools for creating an accelerated and efficient sales response process
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Learn the framework and best practices for creating winning RFx responses and sales proposals despite tight timelines and high volumes
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Access user-friendly templates and checklists for proposals, SOWs, InfoSec questionnaires, and responses to RFPs RFQs
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Understand how to use AI-powered proposal management software to automate the response process and boost win rates
Our primary objective at QorusDocs is to automate and accelerate your RFx response process with AI to make life easier for your bid and sales teams while simultaneously increasing your win rate. And you’re in luck because The Ultimate Guide to Mastering Proposals, Pitches, and RFPs is designed to help smooth your way along this revenue-generating path. Download your copy today!
And be sure to take a look at this case study with two of QorusDocs' customers, one in Global IT consulting and services and the other a mid-sized engineering firm. Explore their experience with QorusDocs Proposal Management AI-powered software, with a lens to how to gauge ROI for your organization.
If you are looking to create proposals that win, in a fraction of the time, schedule a one-on-one demo of our award-winning proposal automation software today.
